The key objectives PROJECT MANAGEMENT
The scope of our services will be project management and commercial management inclusive of design and construction services including design management and site supervision to deliver the project within the stipulated timelines. The following section details the methodology and assumptions on which our proposal is based for the delivery of project management services for this project. We are very aware that the delivery of the scheme within budget and a specified timeline is a primary objective of all stakeholders together with optimising the level self-financing bearing in mind the lodges to be sold, etc. Although the scope of our services concentrates on standard project management deliverables, we shall aim to provide a complete proactive consultancy service over and above expectations, attending monthly and weekly meetings, workshops when necessary, convening and recording all meetings minutes with the inclusion of commercial and design aspects, providing comments and advice to other stakeholders when required, so that accurate planning can be delivered. We will also work with a keen understanding of the key objectives of the investment stakeholders and how the delivery of the project, especially in terms of time and quality are directly linked to how the success of the project is determined in the pre-development stage. Initially, PMKConsult will instigate an engagement meeting between ILM, other stakeholders PMKConsult whereby a closely defined scope and set of deliverables can be achieved and agreed and set forth in the project execution plan. It is well noted that the intentions of the employer is to complete the project within the construction timeframe of fifty three (53) months, and for this to be achieved, a comprehensive baseline programme inclusive of design and coordination, procurement and handover to the operator will be established. However, we consider that there is potentially an opportunity to reduce this timescale. In any case, PMKConsult will deploy key members of the project team at the onset of the pre contract stage of the project to further enhance coordination and to establish protocols and fundamental tracking documents, Employer NOCs and statutory approvals. PROJECT TEAM MANAGEMENT PLAN We will determine a clear identification of the project management team’s authorities and responsibilities, creating a project responsibility matrix, and a detailed communication/ reporting plan. We believe that one of the main drivers of success on any project is the
structure of the team and the interaction of its members. By working as the team leader alongside the client team and the other project collaborators, we can address each of the main issues to produce a viable team structure that will be effective in realising your objectives. COMMUNICATION PLAN A detailed Communications Plan will be developed for the project which will set out consistency of message to all target audiences, the forms of communications and information to be used. The Communications Plan will be coordinated with a Relationship Management Plan to manage relationships beyond communications and engagements and ensure that follow up sessions and feedback is undertaken. TIME MANAGEMENT PLAN The main purpose of this section is to provide guidelines for the scheduling of deliverables, processes and control packages and completion dates. In addition, assisting and directing the contractor in the development and submittal requirements based on a manageable and realistic plan for the execution of a project based on unified procedures and systems. This includes establishing the schedule requirements, submission procedure, and reporting system. RISK MANAGEMENT PLAN We would normally establish a risk register that will include qualitative and quantitative information such as the risk description, the root cause, the consequences and risk impact. A colour-coded ‘traffic lights’ scoring system to enable the rank-order prioritisation of risks in order to maximise the efficiency and impact of management reporting. As well as having a Risk register in place, which will be reviewed formally every two weeks, PMKConsult will also
report on key risk information including: • Current and post-mitigation risk exposure. • Current authorised risk provision. • Risk cost impacted to date. • Risks open versus risks closed. • New risks identified. • Current top ten risks. • Mitigations and mitigation progress for these; and • Current top five opportunities.
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PMKConsult.com
Roanhead Lodge Development
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