DOCUMENT MANAGEMENT Another aspect of our normal project management service is a Document Management Plan (DMP) which outlines the unified document management requirements for correspondence, transmittals, meeting reports, procedures, technical queries, engineering, planning, and document/drawing Revisions Codes used by the Employer, Engineer & consultants. This plan will form part of the overall Project Management Plan (PMP) and will interface with its elements. PROGRAMME MANAGEMENT Too often on projects of this nature delays to programme are caused by not receiving the requisite statutory approvals passed on time. As such we will: • Programme in detail the activities required for all submissions and approval, including Gateway reviews and sign off periods. • Understand what reviews and approvals which will be required internally. • Approvals will be carefully planned to coincide with Project Board meetings where required. • We will map all the key personnel from the PMK team and any other parties • We will be involved in reviewing submissions to ensure we receive the right information to the right people first time and ensure the approval times are keep to a minimum. • Statutory approvals will be tracked and recorded in a tracker. The programme shall be updated, and reports submitted on a weekly and monthly basis for review. We will review and monitor progress and mitigation strategies. SITE SUPERVISION During the construction stage, senior project managers will be site based with occasional visits to our offices and other locations to attend meetings, etc. As the project managers for this project, they will have provided the pre-contract project management input.
Our project management team will have been instrumental in the development of the strategy of the project and are key to taking a lead role in the delivery of the project from piling, infrastructure, demolition, construction through to the final installation of lodges and finally handover. We will take ownership of the contractor management and supervision role from mobilisation stage through to completion. Our site team will work closely with the various suppliers to ensure the supply chain is managed effectively and in a timely manner. It is our role to manage the architects, engineers and contractors on all manners of CDM and carry out rigorous health and safety inspections to ensure safe working conditions are upheld at all times. Oversee the project health and safety compliance to minimise risks of accident and injury across all elements of the project. From the off-set we will oversee and track permits, approvals, licenses, certificates and any No Objection Certificates that may be required.
• Ensure careful contract management including program controls, budget alignment and quality control in line with employer’s requirements.
Oversee and administer all project close out procedures including a robust snagging exercise is carried out with all stakeholders prior to handover to the employer. Preparation and issuance of project close out documentation (including taking over certificates, testing and commissioning reports and a project close out report). Active involvement in the preparation, review and acceptance of all hand-over documentation and as-built documents.
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PMKConsult.com
Roanhead Lodge Development
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