By this time, the tender lists will have been finalised for the most urgent construction package and we would expect to play an important role in assisting you to select the most suitable tenderers with proven, relevant experience. Apart from financial due diligence, an important aspect of this will be determining who are the designated key personnel for the project, their qualifications and experience, etc. TENDER STAGE At this stage we will deal with tenderers’ queries during the tender period and attend Q&A meetings with them if required. We will then assess the returned tenders from a financial perspective and compile a detailed report and recommendation. This may also involve some negotiation especially if the tenders include contractor introduced provisional sums or composite pricing. CONSTRUCTION PHASE We appreciate the importance of keeping the client and main stakeholders up to date and informed every step of the way. We use a custom-made and proprietary dashboard to update our client on a fortnightly basis. In addition, a detailed monthly PM report (inclusive of the cost report) is delivered on a monthly basis. We submit this on top of the project execution plans, procurement strategy reports, and tender evaluation reports. Our dashboard provides a snapshot of the project at the time of issue. It includes a summarised detail of forthcoming activities, project risks, an overview of the project programme and budget along with a safety tracker monitoring the safety on site and a tracker monitoring all variations and change orders. We propose to provide the following services on the Roanhead Lodge Development project. • Reviewing performance bonds and advance payment bonds to ensure compliance or otherwise with the contract and advising on any extensions needed to such bonds.
• Ensuring that our insurance provisions comply with the employer’s requirements under the construction contract and that the wording of the policies of insurance shall be checked and approved by the employer’s insurance brokers. Attendance and participation at progress meetings. • Providing cost reports to the employer each month until the completion of the services in such form and with such details as the employer shall require including without limitation the estimated final account, a comparison with approved contract expenditure, the cost effect of variation orders and variation order requests under consideration, the cost effect of claims (actual and potential) for additional payments, adjustment of provisional sums and cash flow forecasts. •Advising the employer and engineer on cost and contract matters generally including establishing the value of variation orders, obtaining the approval of the employer and achieving agreement with the contractor. Maintain register of variation orders, both issued and under consideration, including details of approval status and estimated or agreed cost. • Checking advance, interim and final payment applications received from the contractor, adjusting as necessary and making recommendations to the engineer for payment certification purposes. Maintain register of payments. • Checking the priced statements submitted by the contractor in respect of any work carried out on a day work basis including the accompanying substantiation, adjusting as necessary and reporting to the engineer. • Agreeing the final account as the work proceeds thereby increasing the accuracy of the financial reporting and reducing the time required to undertake this at the end of the project.
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PMKConsult.com
Roanhead Lodge Development
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